Microsoft Planner On Premise: Understanding Calendar Delegates in Teams Meetings

In a hybrid environment where both cloud-based and on-premise Exchange organizations coexist, planning meetings can become complex. The Microsoft Teams Add-in is designed to make meeting planning seamless by allowing delegates to schedule meetings on behalf of managers. However, setting up calendar delegates for Teams meetings requires careful configuration and troubleshooting.

Assigning Permissions and Setting Up Calendar Delegates

To enable a delegate to create a new team meeting for a manager mailbox in an on-premise Exchange organization, the Microsoft Teams Add-in must be installed and configured correctly. The delegate needs to have Editor-permissions via the Outlook setup wizard to access the manager's calendar folder. This ensures that they can assign permissions to plan meetings.

Creating a New Team Meeting

When creating a new team meeting by a delegate for a manager mailbox in an on-premise Exchange organization, the following steps are involved:

1. The Teams Add-in connects to the Teams Backend Services and queries the delegate permissions for the manager mailbox.

2. The delegate selects the managers' calendar in Outlook for Desktop and clicks New Team Meeting in the ribbon bar.

3. Creating a new meeting by a delegate uses the Exchange Web Services endpoint.

Prerequisites

Before planning a new Teams meeting, ensure that the Microsoft Teams Add-in is available in Outlook and you have granted delegate access with Editor-permissions via the Outlook setup wizard for delegates. Additionally, both users must have on-premise mailboxes for the delegate to schedule the meeting in Outlook for Desktop.

Troubleshooting Calendar Delegates

If issues arise during the process of creating a new Teams meeting, troubleshooting is essential. The Calendar App displays your calendar to plan meetings or live meetings. In case of errors, you can isolate sources of error by using AutoDiscover V2 to acquire the EWS URL and checking the delegate permissions for the manager mailbox.

In this three-part series on Microsoft Teams and on-premise Exchange mailboxes, we have covered how Teams Backend Services interact with on-premise Exchange organizations, creating a new team meeting as a delegate, and troubleshooting calendar delegates. By understanding these intricacies, you can ensure seamless meeting planning in your hybrid environment.

In conclusion, setting up calendar delegates for Teams meetings requires careful configuration and troubleshooting. By following the steps outlined above and ensuring that all prerequisites are met, you can enable seamless meeting planning in a hybrid environment where both cloud-based and on-premise Exchange organizations coexist.

Microsoft planner on premise